It is the goal of Little Bear Tournaments to provide the best experience for each player entering our tournaments, and to ensure that all of those in attendance can enjoy that experience as well. Additional information that may be useful to your team participating in a Little Bear Tournament may be found in the “General Info” section of the website.
Applications & Refunds
Apply for the event of your choice on our website. At the time of application, make the deposit payment ($500 for 2023-24 season). Your deposit is fully refundable up to 45 days prior to the event starting date with some exceptions. Your entire entry fee must be paid in full 45 days prior to the event. Any payment received less than 45 days prior to the event start date will be assessed a $50 late fee.
When your application is approved, you will receive an email letting you know the event details and payment requirements. In events that have filled prior to the published due date of payments, you may be notified to accelerate your payment deadline so that schedules can be finalized early.
Within 45 days of the event start date, your entire entry fee is non-refundable.
It is our goal to have every game end in a close margin. We put a great deal of effort into proper seeding and verifying teams are in a competitive division. Unfortunately, in some cases this is not always successful (See General Information for more info on Team Placement). In some very infrequent circumstances, the end outcome is not what our system had predicted and we do not offer refunds or discounts based on team performance at a particular event.
No Shows: On occasion, teams that have paid decide at the last minute not to participate in an event (usually either weather or injuries). This creates several problems because the framework for the tournament is already in place. The ice is contracted, the refs and scorekeepers are scheduled, etc. We recognize that this does not fulfill our commitment to a guaranteed number of games to other teams in the division. In this circumstance, Big Bear Tournaments will refund $200 upon completion of the event to each team that is effected by the team responsible for the no-show. The team responsible for the no-show is not eligible for refund.
Returned checks will be subject to a $100 fee for each time a check is presented to the bank and returned.
Big Bear Tournaments has secured room blocks for all out-of-town teams participating in our events. As a condition of acceptance and participation in our tournaments, all teams utilizing hotel rooms must reserve rooms through Big Bear Tournaments and stay in an authorized hotel.
Any team whose home arena is more than 70 miles from the primary tournament rink and/or has a drive time exceeding an hour and fifteen minutes, will be considered an out-of-town team and will be required to comply with our hotel policies. There are exceptions to this policy under certain circumstances. Please check with our hotel coordinator for further information.
If you are within driving distance and are planning to stay in a hotel, you must book your rooms in the same manner as any out-of-town team. If you do not meet the minimum requirement for rooms, please contact our office for further instructions.
Please do not contact hotels directly. Team reservations must be made via the rooming list available in the online registration section of this website upon completion of your tournament application. We will assign hotels based on your choices and availability.
Please keep in mind that holiday weekend tournaments (MLK and President’s Day) that are scheduled for Friday-Monday may require a three-night stay. Please indicate a Friday arrival and a Monday departure on your rooming list. Once you receive a game schedule, you will have time to cancel a night that you will not need. To minimize the number of nights needed by each team, it has been our policy to begin some divisions on Friday that end on Sunday while others will begin on Saturday and end on Monday. If your school district does not recognize Monday as a holiday for either of these weekends, please indicate this information on your application in the comment section.
Rooming list forms must be completed and submitted at least 3 weeks prior to each event. Regardless of when room blocks are assigned, hotel assignments will be determined on a first come, first served basis.
We receive many requests from teams within the same organization wishing to stay in the same hotel. We make every effort to accommodate these requests, and early receipt of completed room lists will increase this possibility.
Hotel selections are listed on our website as a link on each tournament page, and will include a picture of the property, the nightly contracted rate, a description, and a quick visual list of amenities. Big Bear Tournaments offers an outstanding selection of hotels in each of our cities, chosen to provide first class comfort and service to our out- of -town guests.
Please be aware that many of our partner hotels offer a complimentary room for the head coach, manager, or manager designated person, provided that a minimum occupancy of 15 rooms per night. This is not offered by all hotels and is subject to forfeit based on team behavior during the stay. All rooms for each team need to be booked within the team block and cannot be booked on points, discount program, or any other hotel booking service.
Big Bear Tournaments derives a small compensation from participating hotels for your stay. Any team or team member found during any tournament to be staying in a hotel that has not been booked through the procedure outlined above will cause that team to be disqualified from advancing to either the semi-finals or championship game or removed from the tournament regardless of their record. There will be no exception to this policy.
Our Commitment to Privacy
Your privacy is important to us! To better protect your privacy, we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used.
The Information We Collect:
This notice applies to all information collected or submitted on the Big Bear website. On our site, you can contact us for pricing and other information. The types of personal information collected are Name – Address – Email address – Phone number – Fax number – Credit Card numbers.
The Way We Use Information:
We use the information you provide about yourself when contacting us only to provide the requested information. We do not share this information with outside parties except to the extent necessary to provide that information. We use return email addresses to answer the email we receive. Such addresses are not shared with outside parties. Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above.
Our Commitment to Data Security
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
How to Contact Us
Should you have other questions or concerns about these privacy policies, please call us at 248.399.1694 or visit https://www.bigbeartournaments.com/contact-us/